Hi everyone!
I'm pleased to say that my OTF series has got off to a great start! 1 fantastic guest post already, another one here for you today, and I have noticed recently the phrase I coined, 'one true filofax', is being used on philofaxy in conversations on Free For Alls! Exciting!
Anyway, here's a guest post from Nia all about her lovely compact Osterley filofax! I'm really interested in how she manages to fit everything she needs into the tiny rings of a compact!
Enjoy!!
My first ever Filofax was a
pocket red Finchley which was bought for me before starting my A levels at
school, and which I used consistently throughout the two years. I have always
been a great believer in the ‘One life, one planner’ philosophy, and find it
reassuring to know that everything I need is neatly organised in one place.
I dabbled with various sizes
from mini to personal, and many different diary formats along the way however I
have always favoured a week-to-view diary. My search came to an end once I
discovered the Dodo Pad personal diary insert earlier this year, and absolutely
fell in love with it. I can say with confidence that there is no other layout
that lets me organise my time quite as well as this one.
In terms of binder size, I
waited with anticipation for the compact Filofaxes to become available and
finally settled on the compact Osterley in grey. The compact is the ideal size
for my needs – as I use a weekly diary layout, I always found the 23mm rings
got in the way of writing comfortably in a personal Filofax. This is probably
an unusual dilemma amongst Filo-addicts, but I could never fill up a personal
sized binder enough in order to make it comfortable to write around the rings!
Oh, and I love that the
compact Osterley has two pen loops – I keep a black and red slim Frixion in
these.
Kate was curious as to how I
use my very slim compact to organise so many different areas of my life, here
is an idea of what I keep track of:
·
Part-time
job – shifts, holidays, overtime
·
Part-time
business – client contact details, website, jobs
·
Study –
working towards an AS level qualification, and a diploma through work
·
University
– preparation for applications, work experience, revision for entrance exams,
deadlines, interviews
·
And I
try to leave some room for a social life!
Here’s how I manage it:
This is the dashboard of my
Osterley: it’s where I keep general information that I need to access like my
business cards, post-its, any receipts I need to keep.
Inside the clear envelope is
a photo of my dog, a London tube map and some old Moleskine stickers.
Behind the clear envelope I
also have a world map, and all of my important phone numbers just in case I
lose my phone and have no access to the Internet.
Oh and I just have to show
off these sticky notes:
The rectangular sticky notes
are a new find from Muji, and I love them! I use the one with the four blank
boxes on my front page, and write in my four most important tasks/reminders to
focus on, it feels less intimidating than a huge long to-do list! The speech
bubble post-its are by Tiger. I also use sticky notes for ongoing tasks that I
might need to move from week to week in my diary.
Next up is the 2012 yearly
planner within my Dodo Pad diary insert, this is where I keep track of annual
leave, days I’ve taken off work and any overtime I do. The spaces are
absolutely teeny but they do the job, and I have miniscule handwriting.
Behind my first ruler is the
current week in my diary, here is how I use the grid-layout to organise my time
each week. Each cube is a 3-hour block of time, so the first 5 columns cover
the time period 8am-8pm.
The arrows are my shifts at
work and longer periods of study that I plan around these times, around which I
slot in any dog walks or pet-sits that I’m doing that week, as well as exercise
and other fun things.
As you can see I don’t write
masses of detail in the boxes, my work rota stays mostly the same week to week,
and I know which animals I’m working with at any one time so I would just write
their names in the appropriate time slots and refer to my ‘Pets’ section when
necessary.
I use the 6th
column of the grid for any reminders or things I mustn’t forget that day.
The blank left hand page is
for any more detailed notes on jobs or appointments that week, and for keeping
a record of any important tasks completed/phone calls made/letters sent so that
I’m able to chase things up.
My next ruler is a make-shift
tab, and is labelled ‘Uni’. Here are some reference pages with UCAS log-in
details, information on application deadlines, feedback I received from last
year’s interviews, notes that might help me for next year etc. Just in case
you’re curious, I am re-applying to study Veterinary Medicine which is possibly
the most (or at least one of the most) competitive courses to get onto in the
UK. There are a lot of deadlines and hoops to jump through, so this section is
to help me keep on top of that. I also have information on overseas courses and
their application deadlines as well.
After this I have my ‘Pets’
tab where I keep all of my reference information relating to my little
business. I have client addresses and contact details, pets’ names and things I
need to remember for regular clients. I also keep a list of my up-to-date
prices in case I get a call when I’m away from my computer. This section only
contains around 5 sheets of paper so it takes up hardly any room, and yet has
all the information I might need on the go.
My last two tabs are dedicated
to study. The first one is ‘Maths’ and is where I record my progress through
the AS Maths course that I am studying for independently. One thing that has
helped enormously is discovering Workflowy.com. It allows you to create
multiple to-do lists with as many sub-sections as you like, to tag particular
tasks with a certain word or a person’s name if you’re working on a group
project, or just to keep track of which items you complete along the way. The
way I use it is to enter the raw information into it (module name, chapter
numbers, exercises within each chapter) and print it off to put in my Filofax.
I then cross through items as I complete them which seems almost too simple,
but I find it an effective way of working.
This way I can always see how
much I have left to cover, and work steadily through my list. I also write the
date I start and complete each section, so I can see that I’m still on track.
So every time I write ‘maths’
in my weekly diary grid for example, I just refer to this section and carry on
where I left off.
My final section is where I
record my progress through the diploma I’ve just started with work – It’s a
distance learning course, so I do something similar using Workflowy and enter
every single task within each module to create a huge long bullet-point list. I
also printed my full course specification so that I can refer to this when I
need to.
The key to making this system
work for me is just keeping it really simple, and figuring out what I need my
Filofax to do for me. The Dodo Pad allows me enough space to organise my day in
chunks of time so that I feel like I’m getting the most out of each day, and
the blank page still allows me to write a fair amount of detail each week which
is useful to refer back to.
My uni and business sections
are needed mainly for reference, and my study sections are just for keeping
track of my progress in a neat, easy way. It all requires very little effort to
keep on top of, and there’s no need to sync information between different
Filofaxes.
I use my iPhone for a couple
of things like keeping track of money; it makes more sense to use a clever app
on the go than having to whip out my Filofax each time I buy something. Everything
else however is written down in my Osterley.
Thank you for reading!
